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THIRD PARTY EVENTS

Hosting a Third Party Event



A third party fundraising event is any activity by a non-affiliated group or individual where the Epilepsy Foundation of Arizona has no fiduciary responsibility and little or no staff involvement. If you have an idea or plan for an event that will benefit the EFAZ, follow these simple guidelines:

1. Register Your Event with the Epilepsy Foundation of Arizona (EFAZ)
All fundraising events that benefit the EFAZ MUST be registered. Please complete and mail/fax/email the Event Application Form and the signed Terms and Conditions Form, and get approval from the EFAZ before initiating your event. Please do not move forward with your plans until you have been submitted your application and been notified of our decision.

2.  Plan the Event
Determine the goal of your event.  How much do you want to raise?  How many people do you think will come and how will you get them to attend?  Be practical with your goals.
Set a Date, Time and Location for the event.  The best events take time to plan, so start early!

Identify all costs related to the event and determine what items can be donated.
Solicit for sponsorships. (Consider sponsors that make sense for your event. Start with businesses that you frequent or would have an interest in your event. Focus on local businesses instead of larger corporations who are often more difficult to involve.)

Know your facts about the EFAZ and epilepsy/seizure disorder.  Sponsors, the press, and your event attendees will want to know about the cause.  Remember an important part about hosting an event is not just raising money, but to also raise awareness.

3.  Execute the Event
Recruit an appropriate number of volunteers to help you execute the event smoothly.
Estimate the number of attendees you expect to attend.

Create a schedule and layout for the day of the event including timing and location of registration, check‐in, etc. Determine who will lead the event and the schedule of any presentations or programs if they are involved.

Consider your needs and expenses for executing the event. Many of these items can be donated by local businesses that would like to help out with your cause. Some possible needs to consider include:
  • Food & Beverage
  • Floral & Decorations
  • Raffle & Silent Auction Prizes
  • Party Favors
  • Tables, Chairs, Linens, any other rentals
  • Audio & Visual Equipment
  • Photography
  • Venue
  • Permits & Insurance
  • Printing

4.  Follow Up
All proceeds of your event should be sent to:  Epilepsy Foundation of Arizona
(All checks should be payable to “Epilepsy Foundation of Arizona”)

Epilepsy Foundation of Arizona
Attn: Development Department
240 W. Thomas Road, 2nd Floor
Phoenix, AZ 85013
Phone: (602) 406-3581
Toll Free: (888) 768-2690
 

Send us a summary of your event’s success and include any photos that you have of the event.  Follow‐up with thank‐you notes to anyone who helped with the event.

Third Party Forms and Materials